BRC2018: A Convention on Campus

I remember my first visit to what was then called "Railways Staff College." I had been invited to tell the young Railway officers what is this technology called Internet. I had taken the Avadh Express from Kanpur. In the AC-2T coach, my neighbor was a young girl studying in some college, and a person with guns and all with her. We were going to be together for 24 hours, so it was natural that I tried to strike a conversation with her. But once the bodyguard proudly told me how many murders he had done, conversing with her did not seem like a great idea. There was no food vendor throughout the journey. So when the train reached Kota, it was supposed to stop for 15 minutes. I jumped out, ran to Platform 1, ordered some food, and when I was still on the footbridge, the train had started moving after only 10 minutes. Somehow managed to get on to the running train. Age was on my side then. Late night, I reached Vadodara. A car was there to receive me. Was taken to RSC campus, and I was in this palace.

An attendant opened the door and it was nice. Large room, with good paintings. Good sofa, and a table. Nice electrical fittings. But very soon I realized that a bed appeared to be missing. But before I could ask, the attendant had opened another door. This room was only for people to wait for the person living in the other room. I could immediately guess how Maharajas would have lived. Everything was the best it could be. A king sized bed, a dining table, a sofa, TV, refrigerator, two ACs, the finest crockery, chandeliers, and all that. The path to bathroom was through a walk in closet which could have been a room by itself, and the bathroom was bigger than most apartments in Mumbai. I had never lived in such luxury. I kept going back every few months to give lectures to the next batch, and the next batch and so on, and every time, I stayed in the same room. (It is another thing that when I was checking out, the person asked for my basic pay. I was deemed too junior and not eligible for Air conditioning, and since I had used ACs, I had to pay for it a royal sum of five rupees or so. The room which could easily fetch a rent of Rs. 5,000 was free for me as an RSC guest, but I had to pay for the AC. I was so amused that I told some folks during my next trip. The Director General came to know of it, and he decided that as a special case, I could use AC without paying those five rupees on all my future visits.)

 In recent times, I have been to National Academy of Indian Railways (NAIR, its new name), but with Ahmedabad as my base, go there by morning train and come back by evening train. So I was going to stay on campus after more than 2 decades. I knew they had converted those rooms into offices, and in any case, as a delegate to Indian Railway Fan Club 13th annual convention, I would get the same type of room that everyone else will get, but frankly, the association of NAIR with those rooms was so strong in my mind, that it wasn't going to be easy living in their hostels, even though I must admit that they are quite fine and meant for railway officers.

The convention, for me, started at Ahmedabad Station when I met Bappa Da and Zeeshan Fatmi in the Chair Car of Gujarat Queen, and by some stroke of luck, we three had consecutive seats. We started talking and the time flew, and just after 08:00 PM, more than 10 minutes before its scheduled arrival, it was standing on PF#1 of Vadodara Station, as if it was keen that we reach the convention venue as soon as possible. We had not even left the station that more delegates arrived. Every train coming to Vadodara was carrying delegates for the convention. The Whatsapp group of the delegates was buzzing with messages, more than 1000 of them in a day. Everyone telling others which train, which coach they are in. Who are others in that train. Where is that train right now. Which engine is hauling it. Which train they overtook or which train overtook them. That activity had started the previous day itself as people were traveling long distances to reach Vadodara.

Formally, the convention started next day. Director General of NAIR, Mr. Gupta, welcomed us. This was a rare occasion that NAIR had allowed a private gathering on its campus. All the rail fans, were, of course, very grateful to him for this. We had two of the founding members of IRFCA attend the convention (besides me), Mani Vijay and Pushkar Apte. After the welcome speech by DG, he and Pushkar hit the gong. The person who should get the maximum credit for founding it, Vijay, was with us for the first time, and he is seen handing over the IRFCA calendar (and rest of the kit) to DG. The calendar is a beauty, and the best part of it is that it is always February to January. I always get calendars as gifts in January. So if I need to look up a date in the beginning of the year or I need to mark something for the future in the month of December, the only calendar at home that allows me to do this is the IRFCA calendar. And this time, it is really special with so many old restored railway photographs. The inaugural ceremony also included a beautiful song on harmonica by Deepak Modgekar.

NAIR had not just opened its hostels and conference room, but had also opened its heart. They allowed access to its famed model room, where a passionate instructor told us all about signaling and train movement with actual working models.

And it wasn't just NAIR, but the entire Railways establishment which wanted its fans to go back home happy. We went to the Carriage and Wagon workshop at Pratapnagar, the museum next to it, the Electric Loco Shed at Vadodara and the Electric Training Center right next to it. Only in a few conventions we have had so much outdoor activities (namely, BSL2011 and MGS2013).

Chennai gang in their traditional attire

No railway journey is complete without lots of good food from the places that you are passing by. How can you go past Agra and not eat its famous Petha. The food is an equally important component of our conventions. And this time, the officers' mess at NAIR, provided the best that Gujarati cuisine had to offer. I can not show any pictures because I don't want my family to know what I have eaten these two days.

The convention also included an exhibition of railway

Ticket for 1KM

memorabilia. Old tickets, old timetables, even the tender document for the Victoria Terminus station (now Mumbai CST). A reservation for exactly one KM of journey is possible, it seems. A lot of old and rare photographs. It was a treat for any railfan. I had carried the working timetables of all the divisions of the country, which I had for the last 25 years. At the end of the exhibition, it was decided that I won't be carrying them back to Kanpur, and we should auction them and the proceeds will go for maintaining the server for our website and forums. The auction could fetch about Rs. 20,000. I think Railways should think of putting up such items on sale online. There is perhaps a small market for such things which may not justify giving them shelf space in the National Rail Museum shop (and other such shops), but giving online shelf space would be a hit with the rail fans.

Five who have attended all conventions

The quiz is the most awaited event year after year, even though most of us know that by getting close to 0 correct answers in the preliminary round, we stand no chance of getting to the finals. It is not just the thrill of answering a question, but learning so many new things about Indian Railways through those questions. In fact, people like me get no chance to be thrilled, but are only happy learning new things. But this time, they made a change in the selection process. If in the top 8 in the preliminary round, there are more than 4 who have won the Quiz in any of the past conventions, then only top 4 of them will be selected and 4 more such persons will be selected who have never won the quiz. A great idea, but when you are ranked 100 out of 125, no such idea will help you get to the finals.

Mani Vijay, myself and Sachin Sharma

A fantastic presentation by Sachin Sharma, a fine Railway officer, on "Romance of Railways." This is a lecture he gives to new officers at NAIR, and we enjoyed it so much that it went way beyond its allotted time, and seeing the interest of the audience, the organizers could not really ask him to stop. A detailed discussion on a Railway Accident in the Ghats between Mumbai and Pune several years ago showed the depth of knowledge that some of the railfans have. And an excellent presentation on laying a new line.

Convention Hall

Then the time for the bids for the next convention. Two groups wanted to host it in 2019. One group wanted to host it in Siliguri, the land of DHR, while the other group wanted to host it in Hubli, the land of EMD locos. The young Anubhav gave a very passionate presentation trying to convince the delegates to come and visit Siliguri, but the delegates went with greater experience. After a group photograph in front of the majestic palace building and the sumptuous lunch, we departed with a promise to meet again in Hubli next year (UBL2019).

Beautiful green campus

While the support from NAIR obviously helped, but organizing a convention is not just about infrastructure. Having organized one in IIT Kanpur where we had received tremendous support from the campus, I know that the success depends crucially on planning everything in great detail. Registration process went very smooth this year. All the directions to the delegates were crystal clear. Proper arrangement about who is going to stay where. No confusion in anything. The menu was superb. The kit, including the calendar, the mug and the backpack, is just awesome. Transport arrangement for all the outdoor activities were nice. You think of it, and they had planned it. If it had taken a huge amount of time and effort, it didn't show on their faces. Always cheerful, always smiling, always willing to help further. At the end I told Khalidbhai. There is only one complaint. How dare you do things in a way that over two days, one cannot find even one negative thing to complain about. Complaining is our birth right, and you cannot take it away from us.

Three cheers to Khalid Kagzi, Sachin Buddhisagar, Nitin Master, and Raghavendra Rao and all other volunteers and members of organizing committee.

On IITK duty: Experiences with JEE/GATE

Just returned from Varanasi where I had gone as IITK representative to an examination center for GATE. And I thought it is a good time to record how things have changed in the last 25 years that I have been involved with JEE and GATE (only with respect to the arrangements for the Institute representative, I have written lots of times about the exams per se, and this post is not for that). This is written under the "Stories" blog and not "Musings" blog, for this reason.

A few months after I joined IITK faculty, I volunteered for JEE duty. I was asked to go to a school in Lucknow along with two staff members, and three really heavy trunks. The only thing JEE office would do is that an IITK bus (non-AC, of course) would take all teams to Lucknow, and drop us in front of the Railway Station at Charbagh. We were completely on our own from that time onwards for the next three days. We had to arrange two tempos (couldn't fit 3 trunks in one tempo), take all the material to the school, and deposit it with the principal. After that, the search for a cheap hotel will begin. We can't stay with friends/family since all three of us had to stay together. We were given certain amount of money which was not enough for any decent hotel. Our school was 10-15 KM from Charbagh. They told us we can't get any cheap hotel nearby. So we came back to Charbagh and went from hotel to hotel. Finally, I convinced my colleagues that we can go to a slightly expensive hotel. They could share a room and thus, their portion of bill will be within the amount allowed to them jointly. I will take a single room and pay the difference from my pocket. In the morning for the next two days, find a tempo which has at least 3 empty seats and going in the direction of the school. Hiring a taxi from hotel to the center would have been way above the budget allowed. Using public transport in hot summer wasn't the most convenient thing to do. After the last exam, find two tempos and bring those trunks which are slightly lighter now (since we don't have question papers anymore) to Charbagh where the IITK bus will be waiting. And with no mobile phones, if anything happened to you, you were on your own. Teams going to longer distances were dropped at Station, and they had to find a way to board the trains with those heavy trunks. From the stay perspective, GATE exams were easier, since they invariably were held at colleges, and colleges would have a guest house.

Contrast that with today. An AC taxi takes you from Kanpur to your center. The taxi would be with you all 24 hours. A good hotel would have been booked for all team members, with everyone getting a single room. The breakfast would have been arranged. The lunch would be arranged by the center. And they will give you enough "daily allowance" to have dinner in a good restaurant. And, of course, with online exams, no trunks to be carried. Anything that you can think of would have been arranged and taken care of.

Things drastically improved in 1996-97. We started using AC buses for a couple of cities and AC taxis for some. AC buses came from Agra. JEE could not find in the entire city of Kanpur, AC buses on hire. Yes, one of the 10 largest cities of the country had no AC buses for hire, just 20 years ago. Today, it may be difficult to hire a non-AC bus. We also started booking hotels centrally for all team members. As highways improved, we discontinued buses completely, and even centers as far away as 300-350 KM would be served by a taxi. The quality of hotels improved. The daily allowance for food improved, and so on.

I was telling these stories to my colleagues over the weekend, and their reaction was, why would anyone agree to volunteer for JEE/GATE under those circumstances. Well, part of the answer is that that was life at that time. On IITK campus, there was hardly anyone with an AC at home, now most people have. There was hardly anyone with a car on campus, now most people have. What JEE/GATE was offering was similar to how we lived. Now that we live more lavishly, we expect JEE/GATE to provide facilities that we are used to at our homes. But I believe, there was also a greater sense of belonging at that time. We "owned" IIT Kanpur. Today, we are mere employees of IIT Kanpur. As "owners" we are more willing to face hardships. As employees, we  want whatever best is possible.


Bonus stories: If you are still interesting in continuing, here are my favorite stories, one from JEE experience, and another from GATE experience.

It must have been 1998 or so. Mobile phones had come in, but very few of us had a personal one. (I got mine in July, 2000.) JEE would rent mobile phones for a few days and give one to each team with the instruction to use it only when necessary, since it would cost a bomb. (I think it was 16 Rs outgoing and 8 Rs incoming. So talking to another team would cost 24 rupees per minute.) Before the first exam, I received a phone call from Prof. Manohar Prasad, who had gone to another center in Jhansi. When they opened the question papers, they found the wrong QPs packed in one of the bundle of 50 papers. While everyone carried a few extra papers, they were still short by some 25 papers. The school did not have a photocopying machine, and he was not comfortable with the idea of getting QPs copied at an outside shop. I told him that he should postpone the exam by 15-20 minutes, come to my center, and I will give him 25 papers that I had extra.

After the phone call, I explained the situation to the Presiding Officer of the center and told him that I would be giving 25 papers to my colleagues. He plainly refused. He said that custody of papers is his responsibility and he does not know this colleague of mine, and what if there is a leak. I explained that I can give whatever he needs in writing and take full responsibility so that no one raises any fingers on him, if indeed there is a problem. But he was not happy. I then proposed that one of his trusted person can go with Prof. Prasad to his center and if he is convinced there that these papers would only be used to conduct JEE there, then he hands them over, otherwise brings them back. But he was adamant. He kept saying smooth conduct of exam is his responsibility. I told him that while his responsibility was only to ensure smooth conduct at his center, my responsibility was to ensure smooth conduct of JEE in the entire country. Finally, I called up Prof. Prasad who was about to reach my center. Told him that I will give him paper outside the control room and he should just rush back before the center folks realize what has happened. I got a packet out and did exactly this. Came back and told the Presiding Officer that I have given the papers. Now he had two options. One, he reports this to JEE Chairman. Two, he files an FIR, and I face the police. Better sense prevailed, and he preferred to not make it a police case.

Another interesting incident happened during GATE duty in 1995. I was assigned the center at Pantnagar University. I convinced our team to go a day early. I had recently married, and I went with wife with a plan to visit Nainital. So GATE office dropped us by a bus at Lucknow. We took the overnight Meter Gauge train to Lalkuan. No porter there. So had to lift heavy trunks to come out of the station and thankfully, university had sent a car to pick our team, and they had rooms booked in their guest house. GATE was always more convenient than JEE. Soon after breakfast, we headed for Nainital. Took a bus. But after a couple of hours at Nainital, the weather became bad. It started raining, almost freezing rain. The temperature had gone to 0. And both of us were only wearing a sweater. How can you guess that in February, it can get so cold. And we certainly weren't in the habit of checking weather before traveling. We rushed to the bus stand to go back. But we were told that the road was too dangerous to drive, as it had even snowed at places. Just a couple of hours ago, it was 20 centigrade. We even decided to afford a taxi, if one was available, but no one was willing to drive. It became too cold, and we started searching for hotels. There were thousands of tourists stuck and all of them looking for hotels, and Nainital is a small town. No luck with anything. I was wondering if we had to spend the night under the sky and whether we would be alive by morning. I was hoping that the rest of the team-members would be able to successfully conduct GATE, if such a thing happened.

Then, one person told us of this house where they rented a couple of their rooms to tourists once in a while. It was on height and needed climbing large number of steps. I was debating whether to go there since we were already too tired to walk, and if we reached the top and they told us that there is no room, what would we do. But the other option of staying outdoors was too scary and we climbed. Thankfully, they had a room, but they told us that there was no heater, and it would be bad in the night. They promised to give us two blankets each so that we can survive the night. We really had no option. I still remember the hot Aloo Parathas that they cooked. Absolutely heavenly. In the morning, the weather was clear. Came down to the bus stop, took the bus and reached Pantnagar. Our team was very concerned for our safety and were glad to see us.